Posts

Onboarding New Uniforms

Onboarding New Uniforms

We all know Human Resource professionals spend too much time on administrative tasks. In fact our friends from the University of Southern California: Edward Lawler and John Boudreau suggest that HR spends over 75% of their time on administration tasks1. Even more astonishing is that this hasn’t changed in 15 years! The Cognology Onboarding module, allows HR to save time on tedious administration tasks such as all-employee communications and data collection tasks.

An awesome example of this can be seen in the hospitality sector.

How HR spends its time graph

The Human Resources department in any luxury hotel is always an extremely fast paced, with constant recruitment, new hire orientations, and planning fun activities for whatever celebration was coming up next. One of the most exciting times was finding out that a department needed new uniforms! I always had a lot of fun sitting in meetings with our uniform designers, picking colour combinations, suit material, and of course matching accessories.

It was always fun and games until one day my Manager dropped a bombshell. The entire hotel (over 750 employees) was to get new uniforms after an extensive renovation. All of a sudden our little Human Resources department had been taken over by look books, material samples, and colour swatches.

Not only were we tasked in working with Department Heads and Managers in choosing new uniform styles, we also needed to collect information on each employee size and quantity needed. This meant a lot of early starts, late finishes and running around to team briefings ticking off names, handing out uniform sizing forms and collecting them all back. Once this was done manual entry of paper forms into a massive excel spreadsheet allowed us to send off to the uniform supplier.

Because Onboarding isn’t just onboarding in Cognology, you can use it to send out mass communications and collect all sorts of data that is easily exportable in excel or PDF in one click! It completely replaces collecting data on paper forms and even allows for automatic reminders to be sent so that employees complete the information on time.

Onboarding with Uniforms

With over 20 years of combined real-world Human Resources experience, our HR Relationship Managers specialise in using our suite of Onboarding tools to streamline and automate your Human Resource processes.

Reference

Boudreau, J. and Lawler, E. (2008). How HR Spends Its Time: It is Time for a Change. [online] Center for Effective Organizations ‐ Marshall School of Business ‐ University of Southern California, p.6. 

When Onboarding isn’t just Onboarding…

One of the things I remember fondly (or perhaps not so fondly) as a HR Generalist, was the endless chasing of paperwork. Whenever there was a new policy that had to be signed, or even something as simple as an RSVP to the end of year Christmas Party, I always seemed to be banging down door to get the paperwork sorted.

Create any number of processes for HR

When we first created our Onboarding module here at Cognology, we initially intended to create precisely that – a world-class Onboarding module. With our recent inclusion of content-rich checklists, custom forms, and our new groups’ functionality – we’ve realised pretty quickly our Onboarding module goes way beyond.

Onboarding processes

Beautiful content-rich pages

With our feature rich page steps, it’s super easy to create awesome looking Christmas party invites.

Christmas party invitation using Onboarding

Easy to create custom forms

I can even include a custom RSVP form, that can help gather attendance information, guest names, dietary requirements and other useful information.

RSVP for Onboarding

Form Field CSV Export

All information from the custom form can be easily exported into a CSV form that will help keep track of guest lists, dietary requirements and the other information that was gathered. The best thing is, our automatic reminders mean I no longer have to chase up any forms.

CSV Export for Onboarding